Wholesale Coordinator & Administrative Assistant

Ad Astra Bread Co. | Monterey, CA

Ad Astra Bread Co. is an artisan bakery and café dedicated to naturally leavened breads, handcrafted pastries, thoughtfully prepared food, and exceptional hospitality. We supply many of the Central Coast's finest restaurants, markets, and cafés while operating our own retail locations.

As we continue to grow, we're looking for a highly organized, dependable person to join our administrative team as our Wholesale Coordinator & Administrative Assistant.

This position is ideal for someone who enjoys staying organized, communicating with people, and helping keep a busy business running smoothly. Every day is a little different, and you'll play an important role in supporting both our wholesale customers and our internal team.

This position will also serve as a relief delivery driver when needed, helping ensure our customers continue to receive the exceptional service they've come to expect from Ad Astra.

Responsibilities Include

• Managing wholesale customer orders and changes
• Communicating with chefs, grocery buyers, and wholesale accounts
• Creating daily production and packing reports
• Coordinating delivery schedules
• Assisting with delivery logistics and route planning
• Serving as a relief delivery driver when needed
• Answering phones and responding to emails
• Assisting with data entry and record keeping
• Preparing invoices and other administrative documents
• Maintaining accurate customer and product information
• Supporting managers with office and operational projects
• Assisting with general administrative duties as needed

Qualifications

• Exceptional organizational skills and attention to detail
• Friendly, professional, and confident communication skills
• Ability to prioritize multiple tasks in a fast-paced environment
• Dependable, punctual, and self-motivated
• Comfortable working with computers and learning new software
• Proficient with Google Workspace or similar office software
• Positive attitude and willingness to help wherever needed
• Valid California driver's license with a clean driving record
• Comfortable driving company delivery vehicles as needed

Preferred Qualifications

• Administrative or office experience
• Customer service experience
• Hospitality, food service, or wholesale experience is a plus

We Offer

• Competitive pay based on experience
• Paid Time Off
• 401(k) with company match
• Employee discounts
• Opportunities for growth within a rapidly expanding company
• A supportive, collaborative work environment

This is a full-time position based at our Monterey bakery.

If you're someone who enjoys bringing order to busy days, building relationships with customers, and contributing to a growing local business, we'd love to hear from you.

Please reply with your resume and a brief introduction explaining why you're interested in joining the Ad Astra team.