DEFINITION Under the Supervision of the Director of Student Services, the Student Services Administrative Assistant provides administrative assistance and office support for the Student Services Office. This is a full time (37.5 hours per week) non-exempt staff position.
ESSENTIAL RESPONSIBILITIES
• Provide excellent customer service to our students, staff, and faculty and outside community. • Receive and respond to telephone phone calls, questions, and maintain E-mail correspondence directed to the Student Services Department – including both Student Affairs and International Student Services. • Perform general office support duties to include (but not limited to) word processing, data entry, database management, filing, maintaining records, updating documents, photocopying, faxing, and other office, project, and event support as requested. • Act as liaison for technological integration into office functions and programming. This will include: a. Maintaining office blogs. b. Monitoring Student Affairs and OIS websites. • Assist in hiring, training and supervising student assistant(s). • Assist students with housing resources and advising on how to find housing. • Assist with coordinating orientation materials and activities. • Assist students with resources available in Department. • Collaborate and help implement solutions for student populations in the areas of (1) housing, (2) student life, (3) local resources and (4) student clubs/organizations. • Support the Office of International Services by: c. Serving as one of the Designated School Officials (DSO) in the government's Student & Exchange Visitor Information System (SEVIS). d. Communicating effectively with the population served by the OIS office and provide technical immigration advice when appropriate. e. Coordinating the daily tasks associated with SEVIS management, including, but not limited to: address and employment updates, document issuance, record registration or validation, and employment authorization.
OTHER DUTIES/RESPONSIBILITIES
Performs other related duties as requested.
Job Qualifications: Skill/Abilities • Manage and prioritize multiple assignments, handling conflicting priorities with efficiency. • Windows-based computer skills, including word processing, database management, Internet and electronic mail. • Excellent written and oral communication skills. • Ability to assume responsibility and deal effectively with problems. • Ability to remain calm under busy and sometimes stressful conditions. • Attention to detail and positive attitude. • Represent the Student Services Office in a pleasant and professional manner. • Establish and maintain a professional and cooperative relationship with students, staff, faculty, and external contacts. • Willingness and ability to comply with Institute policies and procedures.
EDUCATION AND EXPERIENCE
A combination of education and experience demonstrating skills and abilities needed to successfully perform essential responsibilities. A typical combination would be experience working in higher education or a comparable environment. Minimum of three years comparable experience.
PHYSICAL EFFORT/WORK ENVIRONMENT
The Monterey Institute maintains a drug-free and smoke-free workplace. Essential job functions require ability to sit for extended periods of time, moderate physical exertion such as walking, bending, climbing, lifting and carrying up to 10 pounds frequently. Also requires fine dexterity and ability to grasp, i.e., for writing messages and word processing.
Part Time; Career Minimum Starting Salary: $32,784/annually; $2732/monthly; proportionate to time worked
UCSC strives to embrace diversity in all its forms; it strives to be an inclusive community that fosters an open, enlightened & productive environment.
Under supervision, the Administrative Assistant will perform a variety of administrative duties in support of the Lick Observatory operations in the areas of research, maintenance and public outreach. This position serves as the primary administrative liaison to the public and staff located at the UC Santa Cruz headquarters.
NOTE: Lick Observatory is located at the 4,200 feet summit of Mt. Hamilton about 23 miles from downtown San Jose. Driving time is about 60 minutes from San Jose.
Qualifications include: • Experience in providing broad administrative support including purchasing and cashiering activities.
• Ability to work independently in a remote facility with minimal direction at times.
• Ability to organize and follow-through effectively on work assignments according to priorities and despite unexpected, unclear or changing demands.
• Ability to exercise good judgment in maintaining confidentiality.
• Word processing, spreadsheet and data entry skills sufficient to perform work with accuracy.
Position is open until filled; Initial Review Date: 11/19/2009
To ensure review of application materials by the hiring unit they must be submitted electronically via the Staff Employment Opportunities web site (http://jobs.ucsc.edu) on or before the initial review date. Computers are available at the UCSC Staff Human Resources office located at 1201 Shaffer Road, Santa Cruz. For further information or to request disability accommodation call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service 800-735-2922. The University of California, Santa Cruz is an Equal Opportunity Employer.
The University Library of the University of California, Santa Cruz, seeks an enterprising, creative, and service-oriented archivist to join the staff of Special Collections & Archives (SC&A) as Archivist for the Grateful Dead Archive. This is a potential career status position. The Archivist will be part of a dynamic, collegial, and highly motivated department dedicated to building, preserving, promoting, and providing maximum access both physically and virtually to one of the Library's most exciting and unique collections, The Grateful Dead Archive (GDA). The UCSC University Library utilizes innovative approaches to allow the discovery, use, management, and sharing of information in support of research, teaching, and learning.
Under the general direction of the Head of Special Collections and Archives, the GDA Archivist will provide managerial and curatorial oversight of the Grateful Dead Archive, plan for and oversee the physical and digital processing of Archives related material, and promote the GDA to the public and facilitate its use by scholars, fans, and students.
MINIMUM Qualifications:
• Master's degree from an ALA-accredited program or equivalent accredited graduate archives management program.
• Significant, demonstrated experience working with books, manuscripts, photographs, recordings, or other material in a special collections & archives environment.
• Knowledge of the access tools for special collections and archival material and the standards and procedures for their preservation and conservation.
• Demonstrated experience developing processing plans and creating finding aids in accordance with national standards.
• Knowledge of and ability to maintain awareness of developments in archival processing, digital information technologies, and their uses in special collections and archives.
• Expert knowledge in the history and scholarship of contemporary popular music, or American vernacular culture, preferably the history and influence of the Grateful Dead.
• Excellent analytical, organizational, and time management skills.
• Demonstrated oral, written and interpersonal communication skills sufficient to promote and present the archive to multiple audiences.
• Prior experience directing the work of others.
Strongly Preferred Qualifications:
• Demonstrated experience working in public services in an academic environment.
• Demonstrated experience working on outreach and other donor related activities.
General Information: Professional librarians at UC are academic appointees. They are entitled to appropriate professional leave, two days per month of vacation leave, one day per month of sick leave, and a generous benefit program including an excellent retirement system. The University sponsors a variety of group health, dental, vision, and life insurance plans. Relocation assistance is provided.
Rank: Associate Librarian or Librarian
Salary: Appointment Range: Associate Librarian III – Librarian I, with an approximate salary range of $52,860 – $68,892, commensurate with qualifications and experience.
Position Available: March 1, 2010
To Apply:
Electronic submission of applications is preferred. All materials can be sent to liboff@library.ucsc.edu.
Applicants should supply a letter of application that includes a statement indicating how applicant’s credentials and experience meet the posted requirements for this position. The letter should also include a resume of their education and experience, as well as the names, addresses, phone numbers, and email addresses of three (3) references that are knowledgeable about their qualifications for the position.
Alternate mailing address: Library Administration University of California 1156 High Street Santa Cruz, CA 95064 Phone: (831) 459-2076 Fax: (831) 459-8206
Please refer to Position #T10-07 in all correspondence.
Closing date: This position is open until filled. Initial review of applications will begin on December 4, 2009. In order to receive full consideration, all materials should arrive by that date.
The University of California, Santa Cruz is an Affirmative Action/Equal Employment Opportunity Employer, committed to excellence through diversity. We strive to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
Inquiries regarding the University’s equal employment opportunity policies may be directed to: Equal Employment Opportunity/Affirmative Action Office at the University of California, Santa Cruz, CA 95064; (831) 459-2686. Under Federal law, the University of California may employ only individuals who are legally able to work in the United States as established by providing documents as specified in the Immigration Reform and Control Act of 1986.
If you need assistance due to a disability please contact the Academic Personnel Office at 499 Clark Kerr Hall (831) 459-4300. This position description is available in alternate formats, which may be requested from Academic Personnel at (831) 459-4300.
Growth of the language interpreting industry has soared with increased immigration and government regulatory policies mandating that organizations provide services to limited English speakers in their own languages.
Under the general direction of the Corporate Quality Assurance Manager, the Salesforce.com Support Analyst provides ongoing support processing for inbound and outbound legal documents relating to Language Line Servies Customers for the appropriate Company's Sales Teams and Executive Teams as well as managing the Salesforce.com database information and administration process.
This position ensures that all stakeholders are kept informed that all contract procedures are administered with accuracy and completeness within designated time lines and/or schedules of all legal documents.
Key duties and responsibilities:
• Responsible for the maintenance of the Salesforce.com CRM application. Improve and automate existing processes
• Train new end users on the saleforce.com application
• Manage data cleansing in all aspects of the system
• Develop analytical reports and dashboards for management review
• Based on analysis, recommend specific and actionable solutions that can be implemented to address issues and improve operational efficiency
• Conduct audits against in-house database and Salesforce.com application
• Data Entry of Customer Contracts
Preferred education and experience requirements:
• Minimum 2 years experience implementing and configuring Saleforce.com application
• Must possess excellent interpersonal, oral, and written communication skills
• Ability to translate customer requirements into specifications
• Time management, ability to multitask, and propensity to handle urgent interruptions with poise and professionalism
• Business acumen including a good sense of how a CRM application can be utilized to improve business processes and the company’s bottom line
• Strong initiative and solid judgment abilities/skills
• Demonstrated ability to work in a team-oriented, fast paced, sales driven environment
• Advanced knowledge of MS Office with an emphasis on Word, Excel, and PowerPoint
• Ability to be self-motivated and self-directed and think and act independently while also being team oriented
This position will be based at UCSC Extension, 2505 Augustine Drive, Santa Clara, CA.
The University of California Santa Cruz Extension (UCSC Extension or Extension), a self-supporting, auxiliary unit of the University of California Santa Cruz, is seeking an Education Program Coordinator with strong knowledge, background, and experience in the field of Education. The Coordinator will provide leadership and administrative oversight for the academic programs that deliver professional development and training for a wide range of educators in the region. The Coordinator is the authoritative source for Education programs at Extension and the principal liaison to the UCSC Education Department.
The Coordinator develops, directs, and implements continuing education and professional development programs. The selected individual will be responsible for extensive outreach into local schools, other educational and government agencies, and professional organizations to assess evolving professional development needs and preferences of these client groups. The Coordinator will develop new programs and courses in consultation with educational experts, advisory committees, campus faculty, and other formal and informal guidance groups. The Coordinator position is a 12-month annual term appointment, renewable contingent on funding and positive performance.
Once programs are developed, the Coordinator will remain in close contact with existing and prospective client groups to market programs and to continually improve and refine them to meet client needs. Many Extension programs are interdisciplinary in nature and require the Coordinator to collaborate closely with program administrators in other academic areas. The Coordinator is also responsible for establishing and maintaining relationships with key faculty and administrators on the Santa Cruz campus. The position also requires a high degree of administrative and financial skill and the ability to plan, develop, and manage programs on a self-supporting basis.
Related responsibilities include: recruitment management, performance assessment, and supervision of instructors; curriculum planning; budget oversight; program promotion and marketing; and adherence to university-wide, campus, and other licensure/certification requirements, as appropriate. The emphasis of this position will be on client outreach and on developing new programs as well as on the management of ongoing programs.
RANK: Continuing Educator, Level I
SALARY: $43,500 – $78,660 annually, commensurate with qualifications and experience
MINIMUM QUALIFICATIONS:
• Masters-level degree in Education, or equivalent relevant discipline • Five-years of experience as a supervisor or manager at the departmental level and/or equivalent experience leading teams • Curriculum development or teaching experience in a K-12 institution, higher education, continuing education, or adult education/training setting with emphasis on programs that respond to workforce needs • Strong knowledge of Silicon Valley educational institutions and related businesses • Demonstrated experience in developing and managing a budget • Demonstrated experience in outreach to local educational organizations (e.g., school districts) and other professional groups • Ability to assess the professional development needs and preferences of various client groups using a range of methods • Ability to work effectively and collaboratively within a highly diverse organization and community • Demonstrated ability in meeting strict deadlines. • Excellent written and verbal communication skills
PREFERRED QUALIFICATIONS:
• Doctoral-level degree in relevant discipline • Teaching or administrative services credential • Management experience in a school district or County Office of Education • Demonstrated creativity and innovation in new program or product development • Mid-to senior-level management experience • Experience overseeing design and delivery of online or distance education classes • Experience developing and writing grants or proposals to secure external funding • Demonstrated knowledge of pedagogy and current instructional methodologies and ability to incorporate them appropriately in course development • Ability launch and oversee a new degree-credit program in Silicon Valley
SPECIAL CONDITIONS OF EMPLOYMENT:
• Ability to professionally represent UCSC Extension • Ability to work a flexible schedule including some evenings and weekends • Possession of a valid California Drivers license • Ability to move course materials weighing up to 40 lbs. with the aid of a handcart or other assistance
POSITION AVAILABLE: As soon as possible after close of search.
TO APPLY: Applicants should submit cover letter, resume, salary history, and the names and contact information of three references to:
Alison Galloway, Ph.D. Vice Provost, Academic Affairs University of California Santa Cruz 1156 High Street, CA 95064
Please refer to Position #T10-08 in all correspondence
CLOSING DATE: Position is open until filled. Initial review of applications will begin on December 3, 2009. For full consideration, application materials should be received by initial review date.
The University of California, Santa Cruz is an Affirmative Action/Equal Employment Opportunity Employer, committed to excellence through diversity. We strive to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
Inquiries regarding the University’s equal employment opportunity policies may be directed to: Equal Employment Opportunity/Affirmative Action Office at the University of California, Santa Cruz, CA 95064; (831) 459-2686. Under Federal law, the University of California may employ only individuals who are legally able to work in the United States as established by providing documents as specified in the Immigration Reform and Control Act of 1986.
If you need assistance due to a disability please contact the Academic Personnel Office at 499 Clark Kerr Hall (831) 459-4300. This position description is available in alternate formats, which may be requested from Academic Personnel at (831) 459-4300.
u must have :
experience working in related field
billing and banking
customer service
scheduling customers and problem solving
able to handle incoming phone answering ( 2-3 lines )
professional manner
excellent attendance....if you are scheduled to come to work make sure you show up
we will offer you full time after overralll performance
ABILITY and SKILLS:
The Loan Boarding/Documentation Specialist must be detail oriented, well organized and able to effectively prioritize multiple responsibilities. Excellent communication and analytical skills are also critical for this position.
KNOWLEDGE & EXPERIENCE:
The Loan Boarding/Documentation Specialist must have a working knowledge of loan documentation and loan accounting system data needs for all types of consumer, residential and commercial credits. A minimum of 2 years experience boarding/documentation and/or servicing loans is preferred for this position.
SPECIFIC DUTIES:
• Accurately prepares loan documentation for all loan products.
• Enters new loan data into the loan accounting system.
• Review loan documentation/funding packages to ensure thoroughness and accuracy and ensures that all conditions have been met prior to funding of a loan
• Review daily loan accounting system reports and verifies the accuracy of loan data, transaction postings, interest rate and payment changes and distributes reports to other as requested.
• Reconcile and fund every loan product.
• Posts transactions, including payments, advances, payoffs, escrow/impound disbursements, remittances to and from participating banks and cancelled loan reconciliation entries.
• Ensures the thoroughness and accuracy of all credit files, to include the receipt of all necessary trailing documentation.
• Closes out and processes paid off loan files.
• Assist with updating loan indexes into loan accounting system.
• Assist with audit of all closed loans for accuracy
• Assist with preparing loan payoff demand statements.
• Assist with monitoring insurance polices to ensure continuous coverage and force-places coverage as needed.
• Assist with the printing and mailing of loan notices.
Applicant Requirements:
* Strong ability to multi-task and problem solve
* Well organized
* Must be able to work independently
* Team player
* Analytical skills
* Must have a positive and "can do" attitude
Essential Duties:
* Provide quality customer service to existing clients
* Cold calling to set appointments
* Meet with existing and prospective customers
* Manage client accounts and answer questions and concerns
* Process applications and payments
* Administrative support and team support
To Apply: Send email and include resume. Please type Customer Service in the subject line.
You know how to market yourself, have a college degree or some college coursework, have confidence and healthy self esteem, very self motivated and one to take initiative, have reliable transportation.
Job Description: Under the supervision of the Coordinator of Public Services, supervises all circulation routines during assigned shift. This is a temporary, part-time, non-exempt staff position, primarily weekend and evening hours.
ESSENTIAL DUTIES - Oversees Circulation Desk activities during scheduled shifts. - Supervises work-study students in coordination with the Circulation/Interlibrary Loan Services Library Assistant and Coordinator of Public Services. - Assists with maintenance of photocopiers, computers and printers. - Assists with reserve material processing. - Assists with interlibrary loan processing. - Oversees orderly arrangement of print periodical collection.
OTHER DUTIES - Performs other related duties and assists other staff as requested.
Requirements: EMPLOYMENT STANDARDS - Accurate typing/keyboarding skills. - Ability to deal effectively with the public. - Good organizational skills. - Ability to work collaboratively within a team. - Competency in basic maintenance of library machinery. - Ability to train and supervise work-study student assistants. - Adaptability to computer usage. - Knowledge of library procedures. - Ability to lift and move moderate weight. - Willingness and ability to adapt to changing technologies and systems. - Willingness and ability to comply with Institute policies, procedures and mandates.
TRAINING AND EXPERIENCE A combination of education and experience which would demonstrate possession of the skills required for the position. A typical way to meet these requirements would be a year of college-level coursework and two years related experience (such as clerical, public contact, library service). On-the-job training will be provided for maintenance of photocopy, computing and other library equipment.
Additional Information: PHYSICAL EFFORT AND WORK ENVIRONMENT - The Monterey Institute maintains a smoke-free and drug-free workplace. - Job requires ability to sit, stand, walk, bend/stoop, squat, push/pull. Also requires ability to lift and carry weight up to 10 pounds occasionally.
The Administrative Assistant IV reports directly to the Vice President of Academic Affairs and is responsible for complex administrative and support duties of the office and to the VP. This includes coordinating work flow and work schedules of office staff, coordinating/attending various meetings, arranging meetings, appointments, schedules, conferences, travel arrangements and the creation and preparation of: spreadsheets and databases, letters, reports, statistical data, project documentation, resolutions, purchase requisitions, and final reports.
-High school diploma or equivalent
-Must be dependable and reliable
-Organized with attention to detail
-Muliti-tasking ability
-Excellent written and verbal communication skills
-Pleasant and professional phone etiquette
-10 key by touch
Position provides full benefits after 90 days of employment. This is
a full-time position, Mon-Fri 8:00 am-5:00 pm. Starting pay is $10-
$12 an hour.
Interested candidates please send a cover letter with your resume.
Job Tasks & Duties:
Compile, edit, enter data using Microsoft Excel, Microsoft Word, and Microsoft Outlook.
Maintain accurate information tracking.
Compare data entered with original materials.
Prepare reports based on information entered and reviewed.
Maintain corporate confidential data.
Perform clerical duties such as light filing.
Qualifications:
Must be familiar with Microsoft Office Suite applications such as Microsoft Word , Excel, and Outlook .
Competent in using computer and the Internet.
Good writing skills.
Able to following instructions and guidelines.
Program Manager – Manages all activity of the office including the planning, development, P&L and supervision of office programs/staff. Bachelor’s degree required. Previous management experience preferred.
Employment/Education Coordinator - Conducts employment/job assessments and creates individual employment/job plans, conducts on-going job preparation, job retention and life skills classes. Experience working with local area labor/employment market preferred.
Therapist/Certified Drug and Alcohol Counselor - Conducts group therapy sessions, assessments, documentation, including drug and alcohol abuse. BA in Psychology or Human Services and CADC cert. req.
Case Manager– Manages caseload, conducts assessments, facilitates life skills groups and documents accordingly. Bachelor’s degree preferred.
Client Services Specialist – Provides outstanding customer service, observes urine collections, administers breathalyzer and office admin. duties. FT and PT positions available.
Successful applicants will be required to successfully pass a background check & pre-employment drug screen. BI offers a generous compensation and benefits package, including medical/dental, 401(k) and tuition reimbursement. Please visit www.bi.com obtain more information and apply for the positions. EOE
Part Time; Temporary Minimum Starting Salary: $15/hourly.
UCSC strives to embrace diversity in all its forms; it strives to be an inclusive community that fosters an open, enlightened & productive environment.
Under the supervision of the Management Services Officer (MSO) for the Center for Information Technology Research in the Interest of Society and Information Technologies Institute (CITRIS/ITI), the selected candidate will provide administrative and clerical support to the MSO, Director, Researchers, and as necessary, to faculty affiliated with CITRIS/ITI. Incumbent will be responsible for assisting with event coordination and web maintenance, as well as assisting the MSO with liaison responsibilities between UCSC and other participating UC campuses.
Qualifications include: Demonstrated administrative and clerical experience
Demonstrated experience using computer applications including word processing, spreadsheet, database, and presentation software
Demonstrated ability to write concise, logical and grammatically correct routine business correspondence, and, news items for publication on web pages
Ability to complete assignments with attention to detail and a high degree of accuracy
Strong interpersonal skills including tact, diplomacy, and flexibility to work effectively with a diverse population including senior administration, faculty, staff, students, and the general public
Position is open until filled; Initial Review Date: 11/05/2009
To ensure review of application materials by the hiring unit they must be submitted electronically via the Staff Employment Opportunities web site (http://jobs.ucsc.edu ) on or before the initial review date. Computers are available at the UCSC Staff Human Resources office located at 1201 Shaffer Road, Santa Cruz. For further information or to request disability accommodation call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service 800-735-2922. The University of California, Santa Cruz is an Equal Opportunity Employer.
RELATIONSHIPS:
Reports to: General Manager
Subordinate Staff: (1) Sales Associate & Will Call Volunteers
EXAMPLES OF DUTIES:
Box Office
• Oversee / complete all ticketing accounting including daily receipts, deposits, cash handling and reconciliation.
• Supervise Ticket Sellers and Will Call Volunteers, ensuring proper staffing levels.
• Manage seating inventory and accurately report on sales activities.
• Supervise ticket fulfillment process.
• Oversee/ complete sales operations in ticketing system including event and series set-up and system functionality as well as maintenance of online ticketing system.
• Manage sales and patron data.
• Provide correct and efficient operation of the computerized box office system (Patron Edge) ticket printers, internet sales program and the box office telephone system.
• Maintain and monitor electronic ticketing system and resolve customer service issues.
• Update management and promoters with ticket sales information.
• Process orders via mail, telephone, internet, group sales and reservations, as well as in-person counter sales.
• Responsible for taking payment in various forms – cash, checks, credit and debit cards and gift vouchers.
• Prepare final Box Office reports and complete event settlements.
• Ensure high-quality experience for all customers.
• All other duties & responsibilities as assigned.
Administration
Other administrative duties as required include telephoning customers to resolve queries, updating customer records and serve as back up to administration as needed.
Customer Service
Assist customers in a polite, friendly and helpful manner, representing the Sunset Center to the public, business contacts and visiting companies. Take opportunities to make customers aware of relevant special offers, other shows and services. Provide positive and accurate information and assistance in response to inquiries.
Other
Work as a team with marketing and rental staff on scheduled performances, programs and events. Assist in the implementation of patron surveys and other marketing campaigns. Provide support at Sunset Cultural Center events and programs as needed.
REQUIRMENTS:
Knowledge, Skills, & Abilities:
• Minimum two years Box Office experience required.
• Minimum two years supervisory experience required.
• Strong knowledge of computer applications, including ticketing software, Word, Excel, and email, is required.
• Post secondary education – diploma or certificate. Major course work or related experience in theater arts or related field preferred.
• Visual acuity to differentiate and analyze data and figures on various media.
• Able to quickly navigate facilities, including stairs and seating areas • Able to use computer keyboard.
• Able to work calmly under pressure, show initiative and plan ahead.
• Must prepare and present concise written reports and communicate effectively and efficiently.
• Ability to quickly manage multiple complex job functions and problem solve.
SALARY AND BENEFITS
This is a full-time salaried exempt position. Benefits include employer paid medical, 50% employee contributory dental, employee contributory retirement plan, (403b), 13 paid holidays per year, paid vacation and sick leave. Sunset Center positions are “at-will” employment. Salary commensurate with experience.
MISC.
A PC and MS Office Skills test will be given.
The successful candidate is required to complete a verification form designated by Immigration and Naturalization Service to certify that they are eligible for employment in the United States of America.
We’re looking for someone who is excited about the opportunity to work with products they believe in and go home at the end of the day feeling good about the work that’s done, not just the money that’s made.
The successful candidate will fill in for the Human Resources Director who will be on leave from November 2009 – June 2010. Possibility exists of transitioning to the role of HR Assistant after June.
Responsibilities Include:
•General HR duties to include develop working relationships with employees
•Processing paperwork for new hires, transfers, releases
•Processing payroll (10-12 hours per week)
Qualifications:
•4-6 years of Human Resource experience
•Experience processing payroll
•Background in health and nutrition a plus!
•Must be proficient in Microsoft Word
Interested and qualified candidates should e-mail their resume to vermije@kellyservices.com.
Rippling River is Senior/disabled housing development located in Carmel Valley, California, consisting of 79 one bedroom apartments. The Property is a Low Income property that has Section 8 project based and Tax Credit funding regulatory requirements.
SUMMARY OF THE POSITION:
This position will be responsible for the overall operations at the property, and the day to day implementation of policies, procedures, and programs to endure a well managed well maintained apartment community and grounds. Ensures compliance with all applicable regulatory agencies and federal, state and local laws; maintains acceptable and supportive environment for all residents; interacts with vendors, ownership, service providers, and resident’s association. Must relate well to people, exercise good judgment, professionalism and discretion in dealing with residents, visitors, vendors, and staff. Required to demonstrate leadership in developing a community and developing staff.
DUTIES & RESPONSIBILITIES:
• Provides marketing and leasing activities which includes developing and managing a waiting list, interviewing and screening prospective residents.
• Prepares and processes the signing of leases, rules, and required Section 8 and Tax Credit documents.
• Purchase general supplies.
• Identifies appropriate contractors, defines scope of work and obtains bids.
• Oversees the maintenance program consisting of maintenance supervision, inspections and monitoring work orders.
• Processes purchase orders and, and submits for payment.
• Collects rents and prepares receipts and deposits using a property management software program.
• Prepares warning letters of lease violations and may prepare legal notices to residents.
• Provides documentation and may participate in required legal proceedings such as eviction proceedings.
• Schedules, reviews, signs and submits employee payroll.
• Submits required reports and maintains records according to JSCo policies
• Coordinates and participates in monthly staff meetings and safety training.
• Performs related work and other duties required for on-site staff.
QUALIFICATIONS:
• Excellent problem solving, listening, and deductive reasoning skills. Ability to empathize with residents and staff, while still enforcing lease rules and JSCo policies.
• Ability to motivate staff and provide leadership.
• Knowledgeable regarding company policies, federal, state, and local housing laws, and Fair Housing Laws.
• Knowledgeable regarding labor laws and JSCo staff polices.
• Ability to read, write, understand, and communicate effectively in English.
• Demonstrated ability to work effectively with all common Microsoft software applications, and learn Boston Post property management software and other applications.
• Property management experience and knowledge of Project based section 8, and tax credit regulations.
• High School Graduate, College degree a plus. Relevant experience with affordable housing, managing people, projects, materials and information, or equivalent combination of education and experience is desirable.
• Must have valid Driver’s License and reliable transportation and able to travel regularly for training purposes.
• Greets clients and makes them feel comfortable when they visit the office
• Bakes cookies and bread for the reception area
• Handles incoming phone calls
• Coordinates telephone system issues
• Sorts and distributes the mail
• Orders and handles office supplies
• Coordinates outside vendors
• Develops, mails, and analyzes client satisfaction survey
• Maintains and distributes weekly calendar
• Handles calendar for the Wealth Consultant(s)
• Sends quarterly referral letters
• Develops and maintains written systems of all their activities
• Writes down 6 Most Important and prioritizes them each day before leaving office
Capitol Consulting and Public Relations (www.capitolcpr.com) is a governmental/public relations and campaign marketing firm. We work with various elected officials, candidates for office and corporations.
This is a great job for anyone interested in meeting lots of people and getting a crash course in Government, Politics and Marketing.
We are looking for a professional with excellent database and typing skills.
Must have ability:
• Ability to manage online communications including: creating html email templates, transmitting mass emails, building & maintaining multiple databases.
• Some accounting including invoicing and responsible for printing and general mass snail mailings.
• Will also organize and manage fundraising operations for multiple clients. Training for this duty will be provided.
This position demands a detail oriented and responsible contractor who will stay late to ensure deadlines are met.
We are a professional firm that wins elections and succeeds in achieving client goals. Previous employees have gone on to work in the White House, Governors Office, for State Senators and major corporations.
Additional Duties & Responsibilities:
Transmit data electronically / databases
Assist with day to day meetings
Maintain professional demeanor
Bi-lingual a plus but not required
Oversee day-to-day management of office
Manage incoming and outgoing mail, faxes, and courier and express deliveries
Perform backup reception, including receiving telephone calls, routing voice mail and emails as appropriate
Procure office supplies, equipment and other items to support the needs of the organization; keep supplies adequately stocked
Manage outside vendors
Perform administrative duties for executive staff
Attend client meetings and take minutes at meetings
Process accounts payable/receivable
Schedule conference calls and meetings
Other duties and special projects as assigned
Minimum Qualifications:
Previous office/administrative experience.
Self-starter with excellent communication and customer service skills
Solve problems with little or no guidance, but know when to seek input
Efficiently handle multiple tasks simultaneously; must be able to effectively prioritize, multi-task and adapt to changing priorities and responsibilities
Skills in Microsoft Word, Excel, Access, DreamWeaver, Indesign, and Adobe Acrobat
Strong work ethic, attention to detail, well organized, self-motivated, reliable
Good interpersonal skills, analytical, results-oriented, friendly and a sense of humor
Requirements:
Valid drivers license and dependable car
Cell phone – will be provided for work.
Available to work days, evenings and weekends (as necessary)
Willing to travel
Location:
Salinas/Monterey Office and surrounding areas
Compensation:
This is a full-time position
Principals only
Recruiters, please don't contact this job poster.
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Please do not contact job poster about other services, products or commercial interests.
Email your resume to Brandon@capitolcpr.com or fax to 831-759-2579
Victorian is a leading provider of non-medical in-home care services in the Monterey and Santa Cruz area, offering either hourly or 24-hour live-in care. Serving Monterey, Santa Cruz, and San Benito counties, Victorian has built its reputation through quality of care, professional integrity, and commitment to our employees. Victorian has been the trusted home care agency for thousands of patients, families, and healthcare professionals in the communities we serve, offering continuity of care.
We are seeking a Staffing Coordinator to join our Monterey office...
Position Summary:
The Staffing Coordinator is responsible for coordinating the staffing of each client, and performing general office duties.
Duties and Responsibilities:
Answer telephones as required
Perform administrative and clerical duties as needed
Meet staffing needs of all clients
On-call per schedule with the answering service
Fax monthly calendars to the answering service
Review all Caregiver applications, hire qualified applicants after references and infolink has been completed
Schedule orientation for new caregivers
Attend all office meetings as required
Keep client monthly calendars current on HomeTrak
Assist business office with time verification
Front desk phone relief as needed for receptionist
Communicate all scheduling changes with clients and their family
Verify all shifts with Personal Care Attendants every Friday by 4 p.m.
Prepare shift availability schedule daily by 4:45 p.m.
Keep daily on call communication logs
Keep daily telephony reports
Fill out appropriate Log Notes in Home Track as needed
Assist in the training of all new staffing coordinators
Knowledge of all policies and procedures of Victorian Home Care, Inc.
Notify supervisor of any staffing issues, i.e.,:
Work refusals, work injuries, care provider issues‚ (positive and negative)
Must get permission from supervisor to offer more $ money for a shift
Other duties and tasks as assigned
Teach 40 hour caregiver training program as assigned
Minimum Employment Requirements:
(1) High School Diploma or equivalent,
(2) ability to function well in a potentially stressful job,
(3) three years minimum previous office experience,
(4) knowledge of filing and simple bookkeeping,
(5) strong communication, interpersonal and organizational skills, and
(6) Caregiver or Customer Service background
(7) Computer experience required
Requirements include, but are not limited to:
• Ideal candidates possess first-rate client services skills
• Experience answering multi-line telephones
• Experience greeting/assisting clients
• Excellent written and oral communication skills
• Must be very detail oriented
• Must be able to multi-task as duties include answering phones, scheduling appts, greeting clients while handling other various administrative tasks
• Must be up-beat, positive and work well under stress
• Strong computer skills, with experience in Outlook, Excel and Word
• Four or more years experience working in a professional office
Benefits Available:
• Competitive salary
• 401(k) including profit sharing
• Paid time off (accrued vacation and sick days)
• Medical, dental and vision benefits
• Cafeteria plan
• Group life insurance – firm pays premium
• Group disability insurance – firm pays premium
Candidates without the necessary qualifications will not be considered.
Duties include: Drafting contract templates and contracts as necessary, negotiating terms, tracking agreements for renewal or modification and invoicing. Gatekeeper to prioritize, track, file activities of agreements/contracts. Review requests for proposals for conformity with company requirements. Coordinate and prepare bids, process specifications, reports, and other exhibits that may be required. Monitor contracts by maintaining a continuing survey of progress to verify compliance with schedules, specifications, legal requirements and other commitments. As position duties evolve there will be exposure to other business initiatives and projects with opportunities to create new processes and procedures for product and services roll out.
Manage assigned company accounts via the Internet including but not limited to ISN, CCR, ORCA, and D&B. Update and maintain all WC and Liability certifications as it relates to contracts.
Requirements:
Strong background and understanding of all legalities involved in contracts and a work history of thinking and working creatively
Experience working directly on contract negotiations in a decision making capacity
Strong influencing skills, ability to balance competing interests
Ability to work independently and manage multiple tasks in a fast-paced environment
Must have strong writing, project management and verbal communication skills
Working knowledge of the Government Contracts and Regulations
Proficient with Microsoft Office
Bachelor’s degree, a plus
Paralegal skills, asset management and/or business analysis a plus
Please submit resume and hourly rate requirement to employment@northtreefire.com
*All applicants MUST be computer savvy, organized, reliable, professional and able to multi-task.
*Must understand HIIPA laws and regulations.
*Must be available Mon 8am-2pm, Thurs 8am-3pm, & Sat 8am-4pm. Candidate must be flexible with hours and days to work.
*You may be called in on a day you normally wouldn’t work due to someone being on vacation or sick.
*You must understand that we have a sister-office in Monterey and in an extreme case--you may need to cover down in that office on a Tuesday or Friday.
*Compensation: $15-18/hr. Please note: No paid vacation, No sick days, No overtime, & No health benefits.
*Tasks within the office:
-Listen to messages/ answer phones & return phone calls
*Must be available Mon 8am-2pm, Thurs 8am-3pm, & Sat 8am-4pm. Candidate must be flexible with hours and days to work.
*You may be called in on a day you normally wouldn’t work due to someone being on vacation or sick.
*You must understand that we have a sister-office in Monterey and in an extreme case--you may need to cover down in that office on a Tuesday or Friday.
*Compensation: $15-18/hr. Please note: No paid vacation, No sick days, No overtime, & No health benefits.
*Tasks within the office:
-Listen to messages/ answer phones & return phone calls
